Clear visibility of meeting room availability is crucial in a busy work environment. Common issues like double bookings or incorrect assumptions about room availability can be frustrating. In this article, Line Andersen from Medvind24 shares her experiences using information screens outside meeting rooms to display real-time meeting room calendars, and you’ll find insight on how to make the most of such a solution.
Efficient management and clear overview
– This works exceptionally well! says Line, highlighting how effective it is to use information screens outside meeting rooms in terms of administration and the overview it provides for everyone involved. She works as a Project Manager and Business Developer at the Norwegian business park Medvind24, where we at Favo AS are among the tenants.
Line and her colleagues at Medvind24 are well-acquainted with information screens and digital signage. Large screens displaying current messages and useful information are strategically placed throughout the premises, and they use PinToMind for content and management.
However, relatively new to them is the use of small digital screens outside each meeting room, providing a practical overview of the activity in the respective room.
Four benefits of meeting room calendars on infoscreens
A bonus tip from us at PinToMind is to display a QR code that leads to the specific meeting room calendar. This makes booking a room directly from your mobile even easier.
At Medvind24, they have chosen a clear layout with three areas, where they display the clock, booking information, and meeting room calendar.
Displaying Microsoft meeting room calendars with PinToMind
At Medvind24, meeting room calendars are displayed using the calendar post in PinToMind, pulling content from Microsoft resource calendars.
Each meeting room has its own calendar, and the information updates continuously. This provides a smooth experience and clear overview for both administrators and users.
Set up your meeting room display!
Want to do the same? It’s quick and easy to get started:
Log in, or start a free trial if you’re new to PinToMind.
Create a calendar post and add the meeting room calendar you want to show. You can add calendars using our integrations with Microsoft or Google, or by using a direct link in ICS format.
Keep in mind that if you’re using a Microsoft resource calendar, you’ll need to use an ICS link. These calendars aren’t connected to a personal user account and can’t be accessed via the integration – but they work perfectly with an ICS link.
Need help? Check out our guide to the calendar post.
Technical solution and recommended equipment
To ensure optimal display, we recommend using Samsung SMART Signage screens. These screens are specifically designed for continuous operation and provide sharp, clear, well-rendered images under various lighting conditions.
At Medvind24, they use 24-inch Samsung SMART Signage screens, which are ideal for this purpose. Samsung SMART Signage screens are easy to integrate with our solution and offer a reliable and user-friendly experience.
Something for you and your business?
Are you ready to improve meeting room management in your company?
If you already have an account with us, you can easily test the functionality. Set up a channel and create a calendar display with a meeting room calendar.
If you don’t have an account, you can start a Free Trial without commitment. This gives you immediate access to all features, and you can try everything out at no cost for 30 days.
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