What is happening today? Is the conference-room available? What is for lunch? Does anyone have a birthday?The possibilities are numerous, and the best of all is that the posts update themselves automatically!
Retrieves automatically from Google, Outlook, iCloud and many more
The public screens will automatically retrieve "what is happening". The only thing that is demanded is for the calendar to be available as a subscription-calendar in .ics-format, which is Google, Outlook, iCloud and many more deliver. Events that have already happened, will automatically disappear from the screens, and new events will be brought in continuously.
The calendar you want to add to the public screen, must be available on the internet, either with open or hidden address (URL). The calendar must not be protected by username and password.
At the bottom of this page you will find tips regarding how to find the ics-address at Google, Outlook (Office 365) and iCloud. You need to paste the calendar-address in the field "Address for calender" when you create the post.
Display several calendars in the same post
Do you have a calendar for each conference-room? You can merge several calendars in the same calendar-post, and in that way create a great overview of what is happening.
If you want to display several calendars in the same post, select "Merge calendars" and paste multiple calendar addresses.You can also give each calendar a colour and tag, in order for it to be easy to see which calendar an event belongs to.
Meeting-overview, menu and congratulations
Calendar-posts can be a lot of things; you can choose between different display-options, and in addition to this you can adjust it for your own use. Below are some tips for what you can use the calendar-post for.
- Conference-room-calendar: Retrieve several conference-room-calendars in the same post, and you will get an overview over what is happening on that day or week. If you select 'replace tag with location for calendar' all events from a calendar will be marked with it happening in for instance the conference-room that calendar belongs to.
- Menu in the cafeteria: Create a calendar where you write what is being served in the cafeteria, and select that location and time are to be hidden, and you will get a nice overview over what will be served today or the next days. If the serving lasts until for instance 3 pm, you can add that time in the calendar, and today's menu will be hidden after the serving of it is done.
- Congratulations: The option "hide post when calendars are empty" enables you to display a calendar-post only on the days when there is something to display. If you register birthdays in a calendar, and select that they are to be repeated yearly, you get a great function which is easy to manage.
Normally these options are hidden, but you find them easily by clicking "more display-options" when you create or edit a calendar-post.
- Display 'Occupied' instead of name of event: Can for example be used if you want to display if a conference room is occupied or available - without wanting everyone to know what type of meetings are happening in the room.
- Display notes for events: Used if you want to display additional information about the event, for instane who is the speaker.
- Hide time: If the time is not relevant, for instance if you use the calendar-post to display tasks or a menu.
- Hide clock for end-time: Not sure how long the meeting will last? Select that the time of the end of the meeting shall not be displayed.
- Hide location: If there is a location in the calendar, but you do not want to display this - for instance if you have an own calendar for a conference-room and it is obvious that the events are happening in this room.
- Replace location with tag for calendar: If you merge several calendars in the same post, you can give each calendar its own name, and select this option, and it will be displayed that the event will happen there.
- Hide post when calendars are empty: No point in displaying the calendar if there is nothing in it? If so, you can select that the post will be hidden when there are no events to display.
How to find the ICS-address
Below are guides for a few common calendar-systems. Setup may be different in installations; Contact your system administrator if you can not find the options described.
- Open your Google-account in a browser and go to the calendar.
- Select "Calendar settings" for the calendar you want to share.
- Copy the calendar address after the green [ical]-icon for private address.
Outlook (Office 365)
- Open your Office365-account in a browser and go to the calendar.
- Right-click on the calendar your want to share and select "Sharing permissions".
- In the field "Send a sharing invitation in email" fill in an external e-mail-address to yourself, e.g. Gmail or iCloud. Select that you should be able to see all the details, and click "Share".
- When you receive the e-mail with the invitation, it will say at the bottom "Having trouble viewing the calendar? Try adding an Internet calendar and providing this URL." Copy the address which is linked in this text.
- Open your iCloud-account in a browser and go to the calendar.
- Click on the sharing-icon to the right of the name for the calendar you want to display.
- Select "Public calendar" if this is not already selected
- Copy the address by clicking "Copy link"